Comprehensive Print Audit

Drive print and telecoms improvements across the organisation using our independent audit and costs analysis

Vision's Managed Print solution helps deliver improved efficiency at TATA Communications

"Following a move from two offices to our Head Office in EC1, Vision recommended the right solutions delivering reduced costs and wastage and implementation of secure printing which will help us deliver our legislative requirements.  I have been impressed withthe service from Vision."Richard White
Facilities, Office and Health & Safety Manager, TATA Communications

Profile

TATA Communications is part of the multi-national TATA Group comprising over 90 operating companies including leading UK brand names Tetley Tea, Jaguar and Land Rover.

Business Challenge

TATA Communications' printer fleet had grown over a number of years with no set purchasing criteria or standard model range. This led to a huge variety of devices, each requiring different consumables, parts, printer drivers and maintenance kits. TATA Communications approached Vision to propose a Managed Print solution that would enable them to drive down costs, improve efficiency and reduce environmental impact.

  • Customer Agenda
  • Reduce costs
  • Increase efficiency
  • Reduce environmental impact
  • Improve document security

Vision Solution

Vision approached the project with a partner centric ethos, working with Tata Communications to create a print strategy and policy, whilst ensuring the whole process was planned and managed by a team of experienced consultants.

Outcome

The fully Managed Print solution dramatically reduced the burden on TATA Communications' IT staff by providing an optimum fleet of new devices, consumables and maintenance. Budgeting is clear and savings are immediate. In addition to the financial savings, the streamlined print infrastructure requires less management and frees up valuable time and space for TATA's team. The business has also benefited from improved document security and reduced wastage.

Detailed Solution

Vision provided, installed and maintains a fleet of Canon multifunctional devices to optimise TATA Communications' document workflow. All printing and copying will be controlled with uniFLOW print management software, providing TATA Communications with the ability to monitor cost by user and department to allow for accurate budgeting across the organisation. Employees have the ability to securely release their print jobs, which will significantly improve security, reduce wastage from unwanted prints and enhance overall efficiency.

Phased Implementation

High volume devices were installed in strategic locations across five locations in the UK to improve workflow within the offices. Vision's dedicated customer trainer provided comprehensive training to help users with key features and operations.

Existing proximity cards will be used to control access to devices and uniFLOW will be implemented simultaneously across locations.

Experts in our Field

Vision has successfully provided solutions to a large number of companies throughout the UK, all of whom benefit from structured account management, quarterly reviews and bespoke Service Level Agreements (SLAs). Partnerships with manufacturers such as Canon and Samsung ensure our clients leverage leading technology with first class service.

Bespoke Solution

Our comprehensive print audit provides a complete picture of your requirements. Solutions are specifically tailored to your organisation whilst being flexible enough to encompass change and drive improvements in productivity and cost reduction.

 

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